Personal Assistant to the Representative - UNFPA Kenya Country Office Job Vacancy

UNFPA is pleased to announce the following position in its Kenya Country Office (KCO).

The position is open to interested Kenyan nationals who should submit their applications as well as P-11 forms which can be accessed through (www.unfpa.org/employment/docs/p-11.doc) to the undersigned address by 23 December, 2011.

Candidates can also submit their applications by e-mail before the deadline.

Only short-listed candidates for the advertised positions will be contacted.

UNFPA reserves the right to support at the indicated or lower level.

Vacancy No: VA/FPA/KEN/06/2010

Post Title: Personal Assistant to the Representative

Duty Station: Nairobi, Kenya

Category: ICS-6/G6

Duration of Appointment: One year, renewable subject to need, availability of funds and satisfactory performance

Organisational Unit: UNFPA Kenya Country Office

Background and Job Purpose

Under the guidance of the UNFPA Representative and the Deputy Representative performs senior-level administrative duties as well as organizational and coordinating functions; is responsible for protocol matters and the effective functioning of the office of the Representative.

Duties and Responsibilities

Communication

• Keeps track of correspondences requiring action, follow-up and provide feedback to the Representative in good time for respect of deadlines.
• Drafts non-substantive correspondence at own initiative and ensure follow-up. Performs tasks with minimal supervision.
• Types correspondence, documents and reports.
• Undertakes timely and professional preparation of outgoing mail for the Representative and Deputy Representative.
• Manages all internal and external queries and requests, responding and re-directing accordingly.
• Screens telephone calls, and answer queries with tact and discretion.
• Reviews correspondences and leave requests to ensure that they are correctly typed and completed before presentation for Representative’s approval.

Calendar and Agenda/Internal Meetings:

• Schedules meetings for the Representative and Deputy Representative, and maintains their calendars.
• Manages requests for meetings by key stakeholders, office staff and partners and other outside parties.
• Maintain a weekly schedule of all official meetings involving staff participation and maintains the weekly matrix of actions to be taken by staff.
• Participates in Programme Meetings and follows up on relevant actions raised. Inform staff of such meetings in advance.

Protocol:

• Coordinates protocol matters efficiently in liaison with the Operations Unit. Prepares relevant correspondence to the Ministry of Foreign Affairs and undertakes follow-up action. Receives high delegation missions with a high level of professionalism.

Travel Arrangements:

• Undertakes all travel arrangements for the Representative and Deputy Representative, namely; follow up on ticket, visa, travel authorization and DSA, hotel and other transport requirements (airport transfers). Follows up to ensure that Travel Claim Forms and Travel Reports are submitted in a timely manner.
• Prepares detailed itineraries for official missions for use by the Representative and Deputy Representative.
• Prepares and processes Travel Authorizations (local and international) for all staff due to take up missions.

Event Coordination/Public Relations/Internal Meetings:

• Proactively undertakes, in liaison with the operations unit, preparation, facilitation and coordination of hospitality functions, donors and stakeholders meetings.
• Receives, reviews and appropriately direct official invitations to events, meetings and hospitality functions.
• Undertakes appropriate research for the Representative and Deputy Representative in regards to invitations received in order to avail adequate information.
• Assists in the development of background material for presentations in relations to events, meetings, conferences.
• Receives guests/delegations/missions while projecting a positive image of the organization.
• Prepares presentable detailed itineraries/programmes for events, meetings, conferences, dinners, among others
• Maintains relevant events databases e.g. guest lists, invitations list distribution, name badges, seating plans etc.
• Coordinates with the Operations Unit (Procurement) to ensure venues are secured for events.
• Provides logistical support for various international/local meetings, workshops, etc.
• Provides backstopping assistance to organizing seminars/workshops for UNFPA office/Projects.
• Participate in the Quarterly meetings organized for the UNFPA-Funded projects and office retreat.
• Liaise closely with and support the Resident Coordinator’s Office on special events, meetings, missions and update UNFPA Representative on a daily basis.

General Administrative Work:

• Maintains confidential work and files for UNFPA Representative and Deputy Representative.
• Maintains important contact details (SMT/UNCT/Donors/Partners/Key Stakeholders) for easy access and use by the Representative and Deputy Representative.
• Prepares briefing materials for Representative/Deputy Representative for use on their official trips or special meetings.
• Ensure that relevant factual information, briefs and supporting documentation is provided for meetings and events.
• Coordinates transport requirements for the Office of the Representative and Deputy Representative.
• Liaises with the operations unit as necessary with regards to office requirements.
• Performs liaison duties with other units. Assists other Administrative/Programme Assistants in the logistics for preparations/arrangements for incoming/outgoing mission and staff from Headquarters, Africa Regional Office and Sub-Regional Office.
• Provides backstopping assistance in organization of meetings, workshops and seminars.
• Participates in the quarterly meetings organized for the UNFPA-Funded projects and office retreats and follows up on actions from decisions reached.
• Manages filing and records.

Required Competencies

• The necessary business acumen
• Integrity and commitment to mandate
• Takes responsibility for personal learning and career development
• Values diversity
• Works collaboratively with colleagues
• Remains calm, composed and patient and avoids unproductive conflict.
• Empowerment/Developing people/Performance management
• Result Oriented/committed to excellence.

Qualifications

• Bachelors Degree in Business Administration, Arts (Communication), Public Relations
• Minimum 5 years of professional experience as a Personal Assistant/Executive Assistant to the Representative/Director General/Managing Director/Chief Executive Director of a busy Corporate firm/UN Agency/International Organization.
• Additional qualifications such as diploma/certificate in communications, public relations are desirable.
• Strong writing and oral communication skills.
• Proficiency in word processing and other computerized applications.
• A good command of the English language, both written and spoken, good drafting skills and preferably a working knowledge of a second UN language; knowledge of Kiswahili.

Applications with a current CV and a copy of the P-11 should be addressed to:

The UNFPA Representative
UN Complex Gigiri, Block N, Room 207
P.O. Box 30218, 00100
Nairobi

Or Email address: recruit.unfpa@gmail.com

Envelopes should be referenced VA/FPA/KEN/06/2010 - PERSONAL ASSISTANT POST.

‘UNFPA provides a work environment that reflects the values of gender equality, teamwork, respect for diversity, integrity and a healthy balance of work and life.

We are committed to maintaining our balanced gender distribution and therefore encourage women to apply.’
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Media Officer - International Committee of the Red Cross (ICRC) Job vacancy inKenya

The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organisation with the exclusively humanitarian mission to protect the lives and dignity of victims of war and internal violence and to provide them with assistance.

It also endeavours to prevent suffering by promoting and strengthening International Humanitarian Law and universal humanitarian principles.

The ICRC’s Regional Delegation in Nairobi co-ordinates the institution’s humanitarian activities in Kenya, Tanzania and Djibouti.

It also runs regional specialist units that provide support and expertise to the ICRC’s delegations in East Africa, the Great Lakes region and the Horn of Africa.

Media Officer

The ICRC Regional Delegation in Nairobi is seeking an experienced and highly motivated person to fill the above-mentioned position:

The Responsibilities:

• Focal point for ICRC media relations in Kenya, Tanzania and Djibouti;
• Monitoring public opinion, press and providing the delegation with updates;
• Organising seminars and workshops for the media/press officers;
• Writing articles for the ICRC news/press releases and website on various ICRC activities in the region;
• Distribution of ICRC public information releases to a regularly updated list of local and foreign media contacts;
• Responsible for production of the Regional bulletin;
• Responsible for Audio Visual production within the delegation;
• Contribute articles to ICRC publications
• Maintaining list of media contacts for the department;
• Responsible for organising press visits to the field;
• Provide technical support to the National Societies public relations and Communication departments on media related issues and activities;
• Assist in organising and coordinating campaigns;
• Assist in the preparation of plans and budgets for public relations issues.

The Requirements:

• University degree in Journalism or Communications;
• 3 years experience in similar function or media environment;
• Computer literate (Word, Excel);
• Excellent writing and good presentation skills;
• Qualified in journalism or communication;
• Knowledge of French an added advantage.

The Profile:

• Must be a Kenyan citizen (Male or Female);
• Excellent presentation and media skills with good organisational and analytical skills;
• Ability to work independently, in a team and network widely;
• Good interpersonal, reporting and writing skills;
• Flexibility and willingness to travel in the countries covered by the Regional Delegation.

Interested persons with the required background and experience are invited to submit their application to the Head of Human Resources on the below address or e-mail, on or before 21 December, 2011.

Please include detailed curriculum vitae, current remuneration and contact details of three referees.

Please note that only short-listed candidates will be contacted.

Canvassing will lead to automatic disqualification.

International Committee of the Red Cross,
Nairobi Regional Delegation,
Denis Pritt Road,
P.O.Box 73226, Nairobi,
00200, Kenya

E-mail: nai_hr@icrc.org
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Marketing Coordinator - Nature Kenya Job Opportunity

Nature Kenya, a membership Society founded in 1909 to promote the study and conservation of nature, seeks to employ a Marketing Coordinator.

The Marketing Coordinator will develop and implement strategies to elevate Nature Kenya’s public image and increase support and resources from the private sector and individuals.

Key qualifications include:

• Formal qualification in a marketing, communications or public relations field;
• ability to work strategically and co-ordinate a wide range of marketing activities and stakeholders;
• proven experience in marketing partnerships and sponsorships to private sector;
• proven technical report writing and communication skills;
• computer literacy; and a minimum 2 years experience in a relevant marketing field.
• Understanding of finance and ability to assess markets and trends and to determine opportunities for fundraising, as well as a demonstration of commercial sense in interacting within a business environment, is required.
• University degree holders in Marketing and those with a demonstrable commitment to the environment have an added advantage.
• Understanding of finance and ability to assess markets and trends and to determine opportunities for fundraising as well as a demonstration of commercial sense in interacting within a business environment is required.

Please mail your application and curriculum vitae to:

Executive Director, Nature Kenya,
e-mail: office@naturekenya.org

with the subject line Marketing Coordinator before December 19, 2011
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ACORD Policy and Advocacy Advisor Job in Nairobi Kenya

Job Summary

This position is located in London and part of the ACORD Programming Team. The aim is the implementation of the policy and advocacy plans designated for UK and Europe in general in close collaboration with the Pan-African programme team based in Nairobi. Under the supervision of the Head of Policy & Advocacy, the Policy and Advocacy Advisor will play a role of leadership in development of agreed research and advocacy agenda in the UK and more broadly in Europe. This includes research, intelligence gathering, media, partnership and alliance building, popular mass mobilisation and lobby work, as well as capacity building, learning and knowledge management. The Policy and Advocacy Advisor shall lead this work in close collaboration with the rest of the policy and advocacy team in Nairobi, and in country and regional programmes across Africa.

SPECIFIC RESPONSIBILITIES

PROGRAMMING

1. In close collaboration with the Head of Policy & Advocacy, develop a clear strategy of positioning the agreed Africa Led policy and advocacy agenda in UK and Europe in general; and an implementation plan for its efficient delivery;
2. Keep abreast of Research and policies development and debates in Europe, relevant to the issues pertinent to ACORD, particularly issues of food sovereignty, gender justice, HIV & Aids, conflict and relevant linkages, and maintain a regular process of feeding the ACORD Pan-African Program Team and Area Programmes;
3. Develop and maintain sustained Partnerships and Alliances with Civil Society Organisations and Social Movements in the UK and Europe in general to advance the advocacy agenda of ACORD, especially those engaged on the same issues as ACORD, and support relevant links with the pan African movement;
4. Develop and implement a lobbying and advocacy strategy and plans towards critical actors and "change makers" in the UK and Europe;
5. Raise sustained public profile of ACORD and its agenda through creating, developing and maintaining good relations with the media in Europe;
6. Facilitate farmers, partners and staff of ACORD in Africa to engage in relevant processes, and policy debate in Europe

FUNDING AND MANAGEMENT

1. In collaboration with the Partnership Development Unit, search the external environment and contribute to mobilize sufficient resources for implementation of the Pan-African Program through participation in concept and proposal writing;
2. Manage the approved budget for the Pan-African programme allocated for the Northern area within the approved annual work plan and produce regular monthly update and bi-annual, annual narrative and financial report

Competencies and skills requirements

• Masters in Social Sciences, Sustainable Development or Agricultural Sciences; International Relations or Communication, Law or related field;
• Minimum of 4 years of experience in advocacy program in the NGO sector and social movement with international NGOs or institutions;
• Sustained experience in popular mobilization and Policy Advocacy work at International level especially on issues related to economic justice, other relevant issues;
• Relevant experience in policy analysis, lobbying and media work;
• Experience in networking and partnership and capacity in partnership management;
• Bilingual: English-French spoken and written is an added advantage for the position;
• Excellent Communication (written and oral) and Public Relations skills;
• High level of conceptual, strategic thinking and analysis;
  
• Very good understanding of economic and gender justice at the level of Policy influence in the European and international arena and good understanding of African realities;
• Highly conversant with Civil Society and Social Movement approaches on issues of economic justice and gender justice;
• Good organisational, research, negotiation and analytical capabilities.

Download: Application form
Detailed terms of reference
Remuneration: a very competitive package
Apply to:
Human Resources & Organisational Development Manager
ACORD Nairobi, ACK Garden House,
P. O. Box 61216, 00200,
NAIROBI, KENYA
Tel: +254 20 2721172, 2721185/86
To apply, please download and complete the application form and e-mail it with a detailed Curriculum Vitae and cover letter to recruit@acordinternational.org with the Job Title in the Subject Box.
Closing Date: 28th October 2011

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Policy and Advocacy Advisor ACORD , Job in Kenya

Position: Policy and Advocacy Advisor

Location: London

Responsible To: Head of Policy & Advocacy

Organisational Context

ACORD (Agency for Cooperation and Research in Development) is a Pan-African Organization working for Social Justice and Development in Africa.

ACORD’s response to the challenges of Africa is firmly based on a belief that people themselves are the agents of change and actors of their own development. People’s ability to take action on the causes of poverty is what will transform Africa’s future.

This belief underpins ACORD’s practical work, its research methodologies and policy advocacy. ACORD works in partnership with local civil society and communities and in alliance with other organizations in Africa and the rest of the world.

The ACORD Programming Strategy is organised around 4 themes:

i) Livelihoods with emphasis on Food Sovereignty,

ii) Conflict,

iii) Gender & other forms of discrimination and

iv) HIV/AIDS.

Strengthening of African civil society, citizens’ movements and governance is a cross-cutting theme in all ACORD’s work. ACORD implements twelve (12) thematically aligned country and Area Programmes in 17 countries across Africa. The Pan-African Program is managed from the ACORD Headquarters in Nairobi and has food sovereignty as the overarching theme.

Job Summary

This position is located in London and part of the ACORD Programming Team The aim is the implementation of the policy and advocacy plans designated for UK and Europe in general in close collaboration with the Pan-African programme team based in Nairobi.

Under the supervision of the Head of Policy & Advocacy, the Policy and Advocacy Advisor will play a role of leadership in development of agreed research and advocacy agenda in the UK and more broadly in EUROPE.

This includes research, intelligence gathering, media, partnership and alliance building, popular mass mobilisation and lobby work, as well as capacity building, learning and knowledge management.

The Policy and Advocacy Advisor shall lead this work in close collaboration with the rest of the policy and advocacy team in Nairobi, and in country and regional programmes across Africa.

Specific Responsibilities

A. Programming

• In close collaboration with the Head of Policy & Advocacy, develop a clear strategy of positioning the agreed Africa Led policy and advocacy agenda in UK and Europe in general; and an implementation plan for its efficient delivery;
• Develop and implement an Annual Operational Plan and budget as part of the process of achieving the annual milestones towards the outcomes and objectives of the Pan-African Program;
• Keep abreast of Research and policies development and debates in Europe, relevant to the issues pertinent to ACORD , particularly issues of food sovereignty, gender justice, HIV and Aids, conflict and relevant linkages, and maintain a regular process of feeding the ACORD Pan-African Program Team and Area Programmes;
• Gather relevant intelligence on issues of food sovereignty and other themes so as to keep ACORD and its partners on top of the knowledge in the area and inform meaningfully the advocacy and lobby work;
• Develop and maintain sustained Partnerships and Alliances with Civil Society Organizations and Social Movements in the UK and Europe in general to advance the advocacy agenda of ACORD, especially those engaged on the same issues as ACORD, and support relevant links with the pan African movement;
• Develop and implement a lobbying and advocacy strategy and plans towards critical actors and “change makers” in the UK and Europe;
• In collaboration with the ACORD policy and advocacy team based in Nairobi, support the preparation of advocacy materials, including policy briefs, position papers, communication messages, position statement and any other material relevant to the ongoing campaign;
• Raise sustained public profile of ACORD and its agenda through creating, developing and maintaining good relations with the media in Europe;
• Be part of the CSOs and other social movements’ processes that are relevant to ACORD policy work and position ACORD agenda and partners. These would be in priority the UK and European food groups, the trade justice movement, gender justice, conflict and gender movement;
• Represent ACORD in UN ECOSSOC processes and others as an accredited member and keep abreast and position Acord agenda in the forum;
• Facilitate farmers, partners and staff of ACORD in Africa to engage in relevant processes, and policy debate in Europe
• Seek advice and agreement from the Head of Policy & Advocacy in case of any significant conceptual or programming changes in the course of the implementation of the Pan-African Program;
• Inform the Head of Policy & Advocacy on other opportunities and possibilities that may arise at the implementation stage that are likely to strengthen program results.

B. Funding and Management

• In collaboration with the Partnership Development Unit, search the external environment and contribute to mobilize sufficient resources for implementation of the Pan-African Program through participation in concept and proposal writing;
• Manage the approved budget for the Pan-African programme allocated for the Northern area within the approved annual work plan (as agreed with the Head of Policy & Advocacy on an annual basis);
• Produce regular monthly update and bi-annual, annual narrative and financial report for the Pan-African Program.
• Support any additional donor reporting activities for the Pan-African program in compliance with agreements between ACORD and donors;
• Promote information sharing in relation to the food sovereignty initiative;

C. Staff Supervision and Collaboration

The Policy and Advocacy Advisor is under the direct supervision of the Head of Policy & Advocacy.

Internal

The Policy and Advocacy Advisor will work closely with the Conflicts/Gender HIV & AIDS Thematic Managers, the Livelihoods Policy Advisor, the Monitoring and Evaluation Coordinator and the Head of Programmes Operations & Development.

S/he shall also work closely with colleagues in other departments- Partnership development, Funding and Communications, Human Resources & Organisational Development and Finance.

External

The position holder will develop strong partnerships with Civil Society Organisations and Social Movements and link ACORD’s work to other Northern initiatives.

The nature and modalities of institutional relationships shall be adapted to ACORD’s existing organisational terms and processes, and contribute to the successful implementation of ACORD’s Pan African Programme on Food Sovereignty.

Job Requirements

Education/ Qualification and Experience

Minimum Qualification: Masters in Social Sciences, Sustainable Development or Agricultural Sciences; International Relations or Communication, Law or related field.

Experience:

• Minimum of 4 years of experience in advocacy program in the NGO sector and social movement with international NGOs or institutions;
• Sustained experience in popular mobilization and Policy Advocacy work at International level especially on issues related to economic justice, other relevant issues;
• Relevant experience in policy analysis, lobbying and media work;
• Experience in networking and partnership and capacity in partnership management.

Technical Expertise

• Excellent Communication and Public Relations skills;
• Very good oral expression and writing skills
• Bilingual: English-French or Portuguese spoken and written is an essential requirement for the position
• High level of conceptual, strategic thinking and analysis;
• Very good understanding of economic and gender justice at the level of Policy influence in the European and international arena and good understanding of African realities
• Highly conversant with Civil Society and Social Movement approaches on issues economic justice and gender justice
• Good organisational, research, negotiation and analytical capabilities
• Ability to identify, obtain and analyze information from a variety of sources

Required Competencies

• Adaptation skills: ability to work well in a multicultural environment
• Highly motivated, responsible, self-directed, resourceful and flexible
• Conceptual, strategic and analytical skills;
• Collaboration and Team work;
• Decision making and problem solving skills;
• Partnership and Negotiation skills
• Creativity and ability to be innovative
• Communicate with impact with various stakeholders
• Able to manage workload and meet deadlines

Remuneration: a very competitive package

Download the application form from this link and apply to:

Human Resources & Organisational Development Manager
ACORD Nairobi, ACK Garden House,
P. O. Box 61216, 00200,
Nairobi, Kenya

Tel: +254 20 2721172, 2721185/86

To apply, please download and complete the application form and e-mail it with a detailed Curriculum Vitae and cover letter to recruit@acordinternational.org with the Job Title in the Subject Box.

Closing Date: 28th October 2011
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