Agricultural Sector Public Enterprise - Corporate Affairs Manager, College Dean, Procurement Officers and Management Trainees Job vacancy in Kenya

A leading strategic public enterprise in the agricultural sector with its Head Office at Nairobi and a countrywide network is seeking to recruit the following:

1. Corporate Affairs Manager

Overall job purpose

To develop and implement communications strategies aimed at the attainment of the corporation’s Strategic objectives and continuous improvement of its corporate image.

Reporting: The job holder reports to the Managing Director.

Duties and Responsibilities shall include and not limited to:-

• Develop and implement strategic corporate communications and provide information to support the Board;
• Devise and implement communication campaigns to the public on the functions of the Board;
• Providing proactive public relations strategies and liaising with the media to enhance Board’s corporate image;
• Oversee internal and external corporate events, public relations activities and manage stakeholder relationships;
• Manage the organizations external agency, commissioning and overseeing the drafting and editing process for all internal and external press releases;
• Identify and coordinate corporate social responsibility initiatives and other community based programmes.

Education and experience:

• Applicants must have a Bachelors degree in Communications or related field plus a Post Graduate Diploma in communications or related fields.
• Five (5) years of working experience three (3) of which should be in a similar or senior position in a public relations department.
• Proficiency in Computer application packages.

2. College Dean / Registrar

Overall job purpose

Assist in the implementation and general operations of a training school for the organisation including planned expansion

Reporting: Director Training School

Duties and Responsibilities

• Coordinating the assessment and development of academic programs for the School
• Coordinating the development of and implementation of the schools strategic plan
• Assist in the preparation of the schools budget;
• Coordinating the training school planning and curriculum development
• Coordinating the implementation of the training schools academic programmes
• Provide general academic leadership for the training school
• Ensure that all the necessary academic accreditations, requirements are complied with
• Carry out the schools administration related duties-Transport Office
• Carry out Human Resource related duties at college level
• Deal with students Admission.

Education and experience:

• A Bachelors degree in Education, or related field plus a post graduate Higher/Diploma Human resource management or related field from recognised institutions.
• Five (5) years of working experience three of which should have been in a senior position at a recognized training or Education Institution.
• Proficiency in Computer application packages

The person

• Must possess excellent written and verbal communication skills;
• Must demonstrate high level of maturity and integrity;
• Demonstrate the ability to work without close supervision

3. Senior Procurement Officer

Overall purpose of the job

Assist in Developing and implementing procurement policy and strategy, procurement planning and implementation, contract management and staff supervision among others.

Duties and responsibilities include among others:

• Ensure procurement and disposals are conducted in accordance with the existing laws and regulations.
• Participate in contracting process, contract implementation and contract monitoring.
• Supervise goods warehousing, control and distribution to user departments
• Provide guidance and Technical Advice in matters of procurement and supplies to management.
• Prepare procurement documents such as tenders, proposals, expression of interest
• Prepare scheduled and ad-hoc management reports and statutory returns
• Assist in supervision and management of staff in the Department

Minimum Requirements:

• A Bachelors Degree in a Business related field plus an advanced
• Diploma in Purchasing and Supplies or related field from a recognised Institution, must be a member of KISM,
• 6 years experience two of which must be at mid management level procurement position in a reputable busy organisation.

4. Procurement Officer I

Overall purpose of the job

Assist in procurement planning and implementation, stock control, development of procurement documents, and supervision among others.

Duties and responsibilities include among others

• Ensure procurements and disposals are conducted in accordance with the existing laws and regulations.
• Ensure efficient and effective procurement, control, and distribution of goods and services
• Assist in Preparation of procurement documents such as tenders, proposals, expression of interest, quotations
• Assist in Preparation of scheduled and ad-hoc management reports and statutory returns
• Be in charge of a procurement section within the enterprise procurement Department

Minimum Requirements:

• A Bachelors Degree in a Business related field plus a Diploma in Purchasing and Supplies or related field from a recognised Institution, 4 years experience in procurement, two of which must be at supervisory level in a reputable busy organisation.
• Both the position of Senior and Procurement Officer would require good communication skills, ability to work under pressure and with minimum supervision.
• Post graduate degree will be an added advantage.

5. Management Trainees

They are required in the following fields:

Finance: A first degree in Commerce or other relevant degree from recognised institution.

Operations: A first degree in Agribusiness/Agricultural economics, agriculture, commerce (marketing option), business management/administration or any other related field.

Audit: A first degree in commerce or business administration/management (Accounting/ Audit option) or any other relevant degree.

Technical: A first degree in civil engineering, or any other relevant engineering field.

ICT: A first degree in computer science, information technology or any other relevant filed.

Procurement: A first degree in procurement and supplies or any other business related field.

Security: A first degree in criminology or any other relevant field.

Research and Development: A degree in business related field, statistics or any other relevant field.

Legal (Property Officers): A first degree in land economics or related field.

Human Resource: A degree in Human Resource Management or related field.

Note: Possession of post graduate qualifications in the respective fields and ICT skills will be an added advantage for all.

Interested candidates should send their written applications together with their curriculums vitaes, copies of academic and professional Certificates and other testimonials not later than 22nd December 2011 to:

DNA. 1187
P.O Box 49010 - 00100
Nairobi
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Procurement Manager Job vacancy in Kenya

Job title: Procurement Manager

Department: Procurement and logistics

Reports to: Procurement and Logistics Director

Location: Kisumu, Kenya

Job Purpose:

To plan, organize, direct, controls and evaluates the activities of a purchasing department and develops and implements the purchasing policies of the company.

Responsibilities (Functions and duties): Describe the main roles and responsibilities of this position

• Analyzes market and delivery systems in order to assess present and future material availability.
• Controls purchasing department budgets.
• Develops and implements purchasing and contract management instructions, policies, and procedures.
• Directs and coordinates activities of personnel engaged in buying and storing materials, equipment, machinery, and supplies.
• Participates in the development of specifications for equipment, products or substitute materials.
• Prepares reports regarding market conditions and merchandise costs.
• Resolves vendor or contractor grievances, and claims against suppliers.
• Reviews purchase order claims and contracts for conformance to company policy.
• Reviews, evaluates, and approves specifications for issuing and awarding bids.
• Administers on-line purchasing systems.
• Arranges for disposal of surplus materials.
• Locates vendors of materials, equipment or supplies, and interview them in order to determine product availability and terms of sales.
• Maintains records of goods ordered and received.
• Prepares and processes requisitions and purchase orders for supplies and equipment.
• Prepares bid awards requiring board approval.
• Represents companies in negotiating contracts and formulating policies with suppliers.

Experience: Minimum of 5 years working experience in a busy environment

Qualifications:

Academic:

Bachelor’s degree in Procurement Management

Professional: KISM

Specialist knowledge required:

• Knowledge of business and management principles
• ICT skills, ACCPAC

Behavioural Competencies:

• Communication skills
• Negotiation skills
• Strategic Thinking
• Initiators
• Proactive
• Integrity

All cv's to be sent to recruit@odumont.com
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Purchasing Officer - Base Titanium Job in Kenya

Job Ref MN5146

Our client Base Titanium Limited, the Kenyan subsidiary of the Australian company, Base Resources Limited, is developing the globally significant Kwale Mineral Sands Project 50km South of Mombasa.

The construction phase commenced in the 3rd quarter of 2011 in order for production to start in the 2nd half of 2013.

Base is a creative resource company that places a strong emphasis on being part of the community ¡n which ¡t operates and on attracting and developing good people.

Kwale is the first large mining development in Kenya and represents an exciting opportunity for high performing candidates seeking to be part of the successful development of this project.

Pragmatic people, who are proactive, have a strong sense of integrity, and who work well in a team environment are encouraged to apply.

Job Profile

• Maintaining updated purchasing records/data and pricing in Pronto ERP.
• Coordinating with user departments and suppliers in the purchasing scope of work
• Assisting ¡n managing and following up local and overseas orders.
• Handling and monitoring of claims to suppliers for defectives, shortage, missing parts.
• Supporting relevant departments with quotations for the purpose of tenders.
• Preparation and processing purchase orders in Pronto ERP.
• Monitoring and coordinating deliveries of items from and between suppliers to ensure that all items are delivered to site! store on time.
• Negotiating for best purchasing package in terms of quality, price, delivery and service with suppliers and sub- contractors assigned.
• Liaising with clearing agents to ensure timely delivery of items arriving by road, rail, air or sea.

Person Profile

• Degree/Diploma in Purchasing and Supplies with minimum 3 years relevant continuous working experience.
• With at least 4 years relevant hands on experience in medium to large organization.
• Experience in local and international procurement experience and liaison with relevant stakeholders including clearing and forwarding agents and customs as necessary.
• Experience in Pronto EPR a big advantage but specify any other ERP if you are not familiar with Pronto.
• Accounting qualifications such as CPA Il will be an added advantage.

* * *
Send your application with a detailed CV and daytime telephone number.

Please also summarize yourself as follows:

• Job Ref. No.
• Your Name
• Current/Past Salary: Year 2010 p.m, Year 2011 p.m
• Year 2011 Benefits: If house, state market rent, If car state cc.

by hand, courier, post or email so as to reach us by 16th December, 2011.

Limit email to maximum 3 pages A4 size CV and no attachments.

Mark Job Ref. No. on top left of the envelope.

Send to:

Executive Selection Division,
Manpower Services (K) Ltd,
3rd Floor, Landmark Plaza,
Directly Opposite Nairobi Hospital Entrance,
P.O. Box 50736-00200,
Nairobi.

Email: recruit@manpowerservicesgroup.com
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Kenya Institute of Supplies Management Professional (KISMP) -Trainers in Procurement and Supply Management needed

The Kenya Institute of Supplies Management is the professional body for procurement and supply management established under the Supplies Practitioners Management Act No. 17 of 2007.

The Act of parliament provides for the registration, training, regulation, and licensing of procurement and supply professionals in Kenya.

As part of its training mandate, KISM intends to deliver the following training programs in 2012:

1. Supply chain management,
2. Strategic procurement management,
3. Public procurement,
4. Public private partnerships,
5. Projects management,
6. Procurement leadership,
7. Procurement review and audit,
8. International logistics,
9. Integrity and ethics in procurement,
10. Customer service management;
11. Regional conference on procurement

To deliver these programs and others, KISM hereby invites interested trainers to express their interest in any of the fields.

The applicants should have the following minimum qualifications:

• First degree AND a Masters degree in any field;
• Post graduate professional qualification in procurement and supply; or in the respective field of study for other disciplines;
• Registered member of KISM in good standing; or other professional body for other disciplines;
• Holders of KISM Supplies Practitioners License in good standing. Those without practitioners licenses may apply to KISM in the usual manner using forms available in the KISM website before submitting their expressions of interest. Those from other professional disciplines will submit copies of the licenses from their respective professional bodies.
• At least 8 years experience in the field of training; conversant with adult training methods.
• The trainers should be fluent in both written and spoken English.

Applicants are requested to submit their written applications enclosing a detailed curriculum vitae, copies of degree certificates, diplomas, registration certificate, Supplies Practitioners Licenses or similar from other professional disciplines.

The deadline for submission of expressions of interest by hard copy or email is 16 January 2012.

Late applications will not be considered.

Successful applicants are expected to commence work intermittently from February 2012.

The Chief Executive Officer
Kenya Institute of Supplies Management
Cambrian Building, 2nd Floor, Moi Avenue; Nairobi, Kenya
Tel +254 (020) 2213908-10 / (020) 3505992
Fax: +254 (020) 2213911
Mobile: +254 (0)721244828
Email: admin@kism.or.ke
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Sport Stadia Management Board: Maintenance Engineer and Chief Supply Chain Officer Jobs in Kenya - Maintenance Engineer and Chief Supply Chain Officer Job in Kenya

The Sport Stadia Management Board is seeking to recruit highly competent, proactive and self driven employees to fill the following positions in the organization as given below;

Maintenance Engineer

Scale SB4

Ref: HRM/ME/01/11

Job Description

Reporting to the Assistant Director Property Services, this position is responsible for;

• Ensuring daily maintenance, repair, and operation of all mechanical, electrical, plumbing, building automation systems, elevators, pumps, generators, and lighting are well executed;
• Designing and implementing maintenance changes and improvements in specific areas to support various events.
• Ensuring project deadlines are met while maintaining compliance with current good practices, environmental health and safety (EHS) guidelines and any other regulations that could apply. Focus is on facility and equipment availability and reliability;
• Ensuring materials are availed at the work site and monitor its consumption;
• Ensuring all structural projects are undertaken to the requirements as per specifications;
• Preparing of documentations for structural projects for acquisition of permission needed from the various government agencies;
• Training and development of the Engineering personnel;
• Preparing performance reports of staff members under his/her supervision;
• Any other duties as assigned.

Job Specification

For appointment to the position of a Maintenance Engineer, a candidate must have:-

• A Bachelors Degree in Mechanical Engineering (Building services) or equivalent from a recognized institution;
• A post graduate qualification in management from a recognized institution;
• Have 5 years of relevant work experience from a reputed organization;
• Member of the Institution of Engineers of Kenya;
• Administrative, leadership capability, good interpersonal relations and integrity; and
• Computer knowledge.

Remuneration for the position is:

• Basic Salary - 63,953/= to 83,523/= pm
• House allowance - 40,000/= pm
• Commuter allowance - 10,000/=pm

Chief Supply Chain Officer

Scale SB 4

Ref: HRM/SCO/02/11

An officer at this level will be responsible to the Chief Executive Officer; this position is responsible for;

Job Descriptions

• Ensuring planning and co-ordination of supplies management services is well executed;
• Enforcing public procurement policies, regulations, systems and procedures;
• Ensuring there is timely availability of required materials and supplies at the most competitive value/terms;
• Developing and reviewing procurement policies and procedures;
• Carry out planning and projection of procurement needs of the institution;
• Designing and evaluating supplies systems of the organization to ensure adherence to established performance and systems development;
• Preparing performance reports of staff members under his/her supervision;
• Preparing supplies estimates of expenditure and control of the supplies vote;
• Training and development of the procurement personnel;
• Any other duties as assigned.

Job Specifications

For appointment to this grade, an officer must have: -

• A Bachelors Degree in Procurement and Supplies or equivalent from a recognized institution;
• Served as a Supply Chain Officer for a minimum period of three (3)years from a reputed organization;
• Diploma in supply chain management from CIPS or its equivalent from a recognized institution;
• Membership of Kenya Institute of Supplies Management;
• Computer knowledge;
• High ethical standards and integrity; and
• Shown a high administrative capability in the management of procurement services.

Remuneration for the position is:

• Basic Salary - 63,953/= to 83,523/= pm
• House allowance - 40,000/= pm
• Commuter allowance - 10,000/=pm

Interested candidates should send their application letters enclosing a detailed CV, copies of academic and professional certificates and details of three referees.

The candidates should also indicate their current and expected remunerations on their application letters with job reference quoted on the envelope to reach the undersigned on 25th November, 2011 by the close of business.

Note: Persons with disabilities and female candidates who meet the job specifications are encouraged to apply.

Canvassing both directly or indirectly will lead to automatic disqualification.

The Chief Executive Officer,
Sports Stadia Management Board,
Private Bag,
Kasarani, Nairobi.
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Monitoring & Evaluation Officer and Senior Accountant,Finance Manager, Senior Procurement Officer Jobs in Kenya

A reputable training institution seeks to recruit qualified candidates to fill the following vacant positions.

Finance Manager

(Re- advertisement)

Unit: Management Services

Reporting to: Deputy Director – Management Services

Grade: 3

Interested candidates should have:

Qualifications

• A Masters Degree in Finance and a Bachelors degree in Commerce, Finance (Accounting Option) or an equivalent qualification.
• CPAK or its equivalent
• Excellent computer skills
• Certificate in senior Management course lasting not less than 1 month will be an added advantage.

Experience

• At least five (5) Years work experience in financial management or accounting at a senior level.
• Experience of Accounting in public finance and budgeting.

Knowledge and Skills

• In-depth knowledge and experience in prudent financial management.
• Good communication and interpersonal skills;
• Ability to analyze strategic goals, evaluate the financial implications and develop a financial strategy to support the Institutes strategic goals
• Knowledge of donor-accounting requirements
• Ability to work under pressure and meet deadlines;
• High level of computer literacy, with competence in accounting for relevant accounting packages
• Be a team player.

Main Task

The officer will assist and be answerable to the Deputy Director Management services in performing the Following tasks:-

• Ensuring compliance with finance and accounting standards and regulations.
• Coordinating preparation of budgets and ensuring implementation and controls as per approved levels.
• Developing and reviewing Institute’s policies, accounting and financial procedures.
• Participate in drafting proposals and budgets for new projects and programs.
• Analyze financial information to recommend or develop efficient use of resources and procedures, provide strategic recommendations and maintain solutions to business and financial problems
• Performing audits of departments, monitoring department’s workloads and creating and monitoring databases
• Developing and compiling annual work program budgets, monitor variance and advise budget-holders on management
• Monitor expenditure and advise budget holders on budgetary controls
• Evaluate management action and controls needed to manage risks effectively, advise and where needed facilitate improvements.
• Ensuring timely preparation and presentation of financial reports to the Management
• Planning, coordinating and controlling of financial resources and accounting procedures;
• Attending to queries raised in the audit reports.
• Ensure follow up of GoK Grants and other Receivables.

Senior Supply Chain Management Officer (Senior Procurement Officer)

Unit: Management Service

Reporting to: Finance Manager

Grade: 4

Interested candidates should have:

Qualifications

• A Bachelors Degree in any of the following: - Commerce, Business Administration, Economics, Procurement and Supplies Management, Marketing, Law or equivalent qualification from a recognized Institution:
• An advanced Diploma (CIPS) in Supplies Management or its equivalent from a recognized Institution.
• Excellent computer skills
• A Certificate in senior Management course lasting not less than 1 month will be an added advantage.

Experience

Three (3) years experience in a relevant field.

Knowledge and Skills

• Interpersonal skills including being a team player;
• Integrity and commitment to produce results;
• Proven work attitude and ability to give and take instructions;
• Ability to get on well with diverse workforce and
• High level of computer literacy.

Main Tasks

The Senior Supply Chain Management Officer (SPO) shall be Head of Procurement Unit.

The officer will assist and be answerable to the Finance Manager in performing the Following tasks:-

• Plan, manage and coordinate all Public Procurement and Disposal Activities of the Procurement unit
• Carry out Market surveys and Procurement planning, Inventory and Stock control.
• Formulate procurement policies.
• Propose the membership of Procurement committees to the Accounting Officer for approval.
• Process Agendas for the Tender Committee and assist in decisions thereof.
• Implement Decisions and co-ordinate the activities of the Tender Committee.
• Co-ordinate internal monitoring and evaluation of the supply chain functions.
• Observe stock levels to ensure that re-order of goods warrant initiating procurement process.
• Carry out the annual stock taking of assets and arrange for a disposal of obsolete items of furniture and other assets in accordance to organization’s policy.
• Prepare a status report on all assets.
• Authorize Internal Procurement orders and liaise with end users to ensure that the procurement meet its needs.
• Report to PPOA in accordance with its directives.
• Carry out any other function and duties as provided under the Procurement and Disposal Act and Regulations/Manuals.

Monitoring and Evaluation Officer

Unit: Directorate

Reporting to: Corporate Affairs Manager

Grade: 5

Interested candidates should have:

Qualifications:

• A minimum of a Masters degree in Social Science, Management, Statistics, Economics, or other relevant field.
• Professional training in Monitoring and Evaluation

Experience:

• Three years experience in Monitoring and Evaluation

Knowledge and Skills

• Ability to collect and analyze quantitative and qualitative data.
• Ability to design tools for data collection.
• Ability to prepare reporting.
• Ability to use Information and Communication Technologies including statistical analysis packages.
• Ability to capacity built.

Main tasks:

The officer will assist and be answerable to the Corporate Affairs Manager in performing the following tasks;

• Assist the Corporate Affairs Manager in developing performance contract documents
• Design monitoring and evolution tools
• Play a lead role in evaluations, identify suitable methodologies, draft ToRs, identify evaluation team members and analyze findings.
• Support the participation of beneficiaries in monitoring and evaluation.
• Capacity builds staff in monitoring and evaluation skills.
• Produce periodic progress reports on a timely basis
• Ensure analysis of monitoring data and dissemination of reports.

Senior Accountant

Unit: Management Services

Reporting to: Finance Manager

Grade: 4

Interested candidates should have:

Qualifications

• A degree in Commerce (Accounting Option) or its equivalent
• CPA (K) or its equivalent.
• A relevant Master’s degree will be an added advantage.

Experience

• Five (5) Years work experience in financial management and / or accounting environment at a senior level.

Knowledge and Skills

• Ability to analyze strategic goals, evaluate the financial implications and develop a financial strategy to support the Institutes strategic goals.
• Ability to work with and manage a multi-disciplinary team, (including responsibility for team budget, performance against targets and supervision of team members)
• Knowledge of donor-accounting requirements
• Practical knowledge of accounting and financial software such as Sage, Quick Books etc
• Experience in writing narrative and financial reports.
• High level of computer literacy, with competence in accounting for relevant accounting packages
• High integrity

Main Tasks

The officer will assist and be answerable to the Finance Manager in performing the following activities:-

• Advice management on financial issues.
• Develop and maintain systems to ensure proper data capture, analyze and report financial performance.
• Produce financial reports to monitor the performance of the institution, including cash flow forecast, financial statements, donor and annual reports.
• Developing and compiling annual work program budgets, monitor variance and advise budget-holders on management.
• Monitor expenditure and advise budget holders on budgetary controls.
• Ensure effective collection of revenue.
• Process payments and reconcile suppliers’ accounts.
• Ensure bank reconciliation’s of KEWI accounts.
• Administer the payroll.
• Prepare monthly statutory payments including PAYE, NHIF, NSSF, Provident Fund

If your back ground experience and competence meet the above qualifications please send your application with a detailed CV, other testimonials, plus details of three referees to reach the under signed on or before 25th November, 2011.

Only shortlisted candidates will be contacted.

DN.A/1163
P.O. Box 49010, GPO
00100-Nairobi
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ICT Firm Procurement Officer (KShs 50 - 70K) - Job in Kenya

Our client is an ICT firm based in Westlands.

The client is looking to employ a procurement officer.

The Procurement Officer is responsible for effectively manage the purchasing and supplies management functions through the application of professional procurement and inventory management practices to maximise value from externally sourced products and services.

The position is responsible for developing focused strategies for procurement of products and services, supported with favourable service agreements and to offer advice and direction to staff and management, as required, with regard to procurement in support of the business objectives.

In addition, the job must coordinate cost effective disposal of assets in accordance with Bank policies and regulations.

Duties and Responsibilities

• Plan and carryout pre-procurement activities in line with and in support of business objectives.
• Work closely with other departments to create and deliver procurement strategies, policies and procedures which support the aspirations of all business units.
• Apply strategies which ensure continued supply of high quality and cost competitive products and services to the Bank.
• Study market trends and establish practical market knowledge to determine reliable suppliers of goods and services for the Bank.
• Facilitate user departments in needs assessment and to write clear specifications.
• Interact with users to prioritize their needs and prepare analysis reports.
• Develop prequalification lists according to Bank regulations and guidelines.
• Document for approval procurement plans and schedules
• In liaison with Head of Corporate Affairs develop tools and apply professional procurement techniques to the purchase of goods and services
• Negotiate and apply appropriate supply agreements for goods and services. When in place ensure these are appropriately managed and updated.
• Salary is a gross of 50-70k.

Qualifications & Experience

• A good University degree in Procurement, Commerce, Business Administration or Accounting;.
• A recognised professional qualification in procurement;
• Membership of a professional procurement body;
• Minimum of 3 years procurement experience in a senior role
• Ability to work with suppliers and build long term competitive supply relationships.
• Ability to analyse data and give presentations to all levels of management
• Ability to influence, communicate effectively and work with minimum supervision.

Other Attributes

• Excellent Negotiation skills
• Analytical and presentation skills
• Excellent planning and organizational skills
• Results driven and pro-activity
• Cultural awareness
• Attention to detail
• Concern for standards
• High level of integrity

If qualified send CV only to jobs@staff-kenya.com indicating the title on the subject line.

Do not attach certificates.

Corporate Staffing Services
Suite 3, 13th floor, Development House, Nairobi.
Email: jobs@staff-kenya.com

N.B. We do not charge any fee for interviews and neither for having your CV in our database.

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Procurement & Logistics Manager - Construction CompanyJob in Kenya

We are the Construction arm and flagship brand of a group of companies with interests in the Construction, Real Estate Development and Telecommunication sectors.

Based in Kenya, we are ISO 9001:2008 certified and have growing operations in South Sudan and Rwanda.

A Kenya Top 100 Fastest Growing Companies and Africa Awards for Entrepreneurship Winner.

Our vision is to set new benchmarks in the industry through commitment to integrity and excellence.

Reporting to the Group Head of Finance, the Procurement & Logistics Manager will undertake full responsibility for leading the Procurement Department and will be in-charge of all procurement, logistics and equipment maintenance functions of the company.

In order to be considered for this role, you must be able to demonstrate experience in managing and developing key supplier relationships, have hands-on experience in procurement and logistics, formulation and implementation of procurement procedures, development and management of strategies and have strong team leadership capabilities.

Qualifications & Requirements

• A Bachelors Degree in a business or other relevant course.
• A Post graduate course in Procurement/Supplies and Logistics is a must.
• Diploma in Project Management will be an added advantage
• MS Office proficiency especially in working with ERP’s preferably Pastel Evolution
• Candidate must have a minimum 7 years post-graduate experience preferably in either the FMCG industry or in a busy commercial and demanding environment.
• Experience in the construction industry will be an added advantage
• Must be registered with CIPS, KISM or a similar body
• Relevant experience managing a procurement and logistics / planning team
• Highly analytical with attention to detail
• Strategic thinking ability
• Be able to plan and coordinate activities in multiple locations in the region, within a highly fluid and uncertain environment.
• Excellent communication and interpersonal skills
• An ability to manage people across all levels
• Experience of managing suppliers and service providers in different fields
• Ability to deliver under pressure and under minimum supervision
• High integrity and strong ethical values.

We are offering an attractive remuneration and benefits, a pleasant working environment and an opportunity for challenging career growth.

Apply via email to hrmtalent@gmail.com to the attention of The Group Head of Human Resource, stating your current and expected remuneration by 18th November 2011.

Only shortlisted candidates will be contacted.
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UNDP PROCUREMENT ASSOCIATE (LOCAL POSITION) Job in Nairobi Kenya

PROCUREMENT ASSOCIATE (LOCAL POSITION)
Location :	Nairobi, KENYA
Application Deadline :	27-Oct-11
Type of Contract :	Service Contract
Post Level :	SC-6
Languages Required :	English
Duration of Initial Contract :	One year
Expected Duration of Assignment :	One year (with possibility of extension)
Background
The Governance Programme promotes national and local institutions and serves to steward Somalia’s establishment of good governance and public accountability in an environment where government functions are nascent or non-existent. The Governance Programme has three components: a) Local governance; b) Somali Institutional Development Project (SIDP), and c) the Constitution project. Under the Local Governance component, UNDP together with four other UN agencies, works to place communities at the core of local development to ensure that the services provided are relevant to a given community and that the local councils are accountable to the people and transparent. Somali Institutional Development Project (SIDP) seeks to implement institutional development and capacity building by targeting the ‘machinery of government’ (parliament and central agencies), followed by professional institutions responsible for public administration. The Constitution project endeavors to promote reconciliation, peace and stability through a constitution-making process at the federal level.   Under the guidance and supervision of the Procurement Specialist, the Procurement Associate ensures execution of transparent and efficient procurement services and processes in the Governance programme. The Procurement Associate promotes a client-focused, quality and results- oriented approach in the Unit.      The Procurement Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs staff for resolving complex procurement-related issues and information exchange.
Duties and Responsibilities
Summary of Key Functions:    I.     Ensures implementation of the operational strategies focusing on achievement of the following results:   Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control. CO Procurement business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Procurement and Logistics in consultation with the direct supervisor and office management.     II.    Organizes procurement processes for Governance programme, SIDP, Local Governance, Civil society and Constitution projects focusing on achievement of the following results:   Preparation of procurement plans for the Governance Programme projects and their implementation monitoring. Organization of procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations. Preparation of Purchase orders and contracts in and outside Atlas, preparation of Recurring Purchase orders for contracting of services, vendors’ creation in Atlas. . Buyers profile in Atlas. Preparation of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP). Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems. Presentation of reports on procurement in the Governance Programme   III.     Ensures implementation of sourcing strategy focusing on achievement of the following result:   Development and update of the rosters of suppliers, implementation of supplier selection and evaluation.   IV.    Ensures proper control of Governance Programme Assets focusing on achievement of the following result:   Preparation of inventory reports. Implementation of Inventory and physical verification control in the Governance projects.     V.    Ensures organization of logistical services focusing on achievement of the following results:   Organization of travel including purchase of tickets, DSA calculation, PO preparation; arrangement of shipments; vehicle maintenance; conference facilities arrangements. Timely conducted DSA, Travel Agencies, vehicle maintenance, hotel and conference VI.    Ensures facilitation of knowledge building and knowledge sharing in the programme focusing on achievement of the following results: Organization of trainings for the operations/ projects staff on Procurement. Synthesis of lessons learnt and best practices in Procurement. Sound contributions to knowledge networks and communities of practice.   Impact of Results     The key results have an impact on the overall execution of the CO procurement services and success in implementation of operational strategies. Accurate analysis and presentation of procurement information, duly organized procurement processes ensure client satisfaction and overall timely delivery of UNDP Governance programme and projects.
Competencies
Functional Competencies:           Building Strategic Partnerships Level 1.1: Maintaining information and databases Analyzes general information and selects materials in support of partnership building initiatives   Promoting Organizational Learning and Knowledge Sharing  Level 1.1: Basic research and analysis Researches best practices and poses new, more effective ways of doing things   Job Knowledge/Technical Expertise  Level 1.1: Fundamental knowledge of processes, methods and procedures Understands the main processes and methods of work regarding to the position Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks Demonstrates good knowledge of information technology and applies it in work assignments   Promoting Organizational Change and Development Level 1.1: Presentation of information on best practices in organizational change Demonstrates ability to identify problems and proposes solutions   Design and Implementation of Management Systems Level 1.1: Data gathering and implementation of management systems Uses information/databases/other management systems   Client Orientation Level 1.1: Maintains effective client relationships Reports to internal and external clients in a timely and appropriate fashion Organizes and prioritizes work schedule to meet client needs and deadlines Responds to client needs promptly   Promoting Accountability and Results-Based Management Level 1.1: Gathering and disseminating information Gathers and disseminates information on best practice in accountability and results-based management systems.  Core Competencies: Demonstrating/safeguarding ethics and integrity  Demonstrate corporate knowledge and sound judgment Self-development, initiative-taking Acting as a team player and facilitating team work Facilitating and encouraging open communication in the team, communicating effectively Creating synergies through self-control Managing conflict Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member. Informed and transparent decision making
Required Skills and Experience
Education:           Secondary Education with specialized training in procurement. University Degree in Business or Public Administration would be desirable, but it is not a requirement   UNDP Procurement Certification programme Experience: 3 years of progressively responsible administrative experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc), advance knowledge of automated procurement systems, experience in handling of web based management systems Language: Fluency in written and spoken English.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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