Personal Assistant to the Representative - UNFPA Kenya Country Office Job Vacancy

UNFPA is pleased to announce the following position in its Kenya Country Office (KCO).

The position is open to interested Kenyan nationals who should submit their applications as well as P-11 forms which can be accessed through (www.unfpa.org/employment/docs/p-11.doc) to the undersigned address by 23 December, 2011.

Candidates can also submit their applications by e-mail before the deadline.

Only short-listed candidates for the advertised positions will be contacted.

UNFPA reserves the right to support at the indicated or lower level.

Vacancy No: VA/FPA/KEN/06/2010

Post Title: Personal Assistant to the Representative

Duty Station: Nairobi, Kenya

Category: ICS-6/G6

Duration of Appointment: One year, renewable subject to need, availability of funds and satisfactory performance

Organisational Unit: UNFPA Kenya Country Office

Background and Job Purpose

Under the guidance of the UNFPA Representative and the Deputy Representative performs senior-level administrative duties as well as organizational and coordinating functions; is responsible for protocol matters and the effective functioning of the office of the Representative.

Duties and Responsibilities

Communication

• Keeps track of correspondences requiring action, follow-up and provide feedback to the Representative in good time for respect of deadlines.
• Drafts non-substantive correspondence at own initiative and ensure follow-up. Performs tasks with minimal supervision.
• Types correspondence, documents and reports.
• Undertakes timely and professional preparation of outgoing mail for the Representative and Deputy Representative.
• Manages all internal and external queries and requests, responding and re-directing accordingly.
• Screens telephone calls, and answer queries with tact and discretion.
• Reviews correspondences and leave requests to ensure that they are correctly typed and completed before presentation for Representative’s approval.

Calendar and Agenda/Internal Meetings:

• Schedules meetings for the Representative and Deputy Representative, and maintains their calendars.
• Manages requests for meetings by key stakeholders, office staff and partners and other outside parties.
• Maintain a weekly schedule of all official meetings involving staff participation and maintains the weekly matrix of actions to be taken by staff.
• Participates in Programme Meetings and follows up on relevant actions raised. Inform staff of such meetings in advance.

Protocol:

• Coordinates protocol matters efficiently in liaison with the Operations Unit. Prepares relevant correspondence to the Ministry of Foreign Affairs and undertakes follow-up action. Receives high delegation missions with a high level of professionalism.

Travel Arrangements:

• Undertakes all travel arrangements for the Representative and Deputy Representative, namely; follow up on ticket, visa, travel authorization and DSA, hotel and other transport requirements (airport transfers). Follows up to ensure that Travel Claim Forms and Travel Reports are submitted in a timely manner.
• Prepares detailed itineraries for official missions for use by the Representative and Deputy Representative.
• Prepares and processes Travel Authorizations (local and international) for all staff due to take up missions.

Event Coordination/Public Relations/Internal Meetings:

• Proactively undertakes, in liaison with the operations unit, preparation, facilitation and coordination of hospitality functions, donors and stakeholders meetings.
• Receives, reviews and appropriately direct official invitations to events, meetings and hospitality functions.
• Undertakes appropriate research for the Representative and Deputy Representative in regards to invitations received in order to avail adequate information.
• Assists in the development of background material for presentations in relations to events, meetings, conferences.
• Receives guests/delegations/missions while projecting a positive image of the organization.
• Prepares presentable detailed itineraries/programmes for events, meetings, conferences, dinners, among others
• Maintains relevant events databases e.g. guest lists, invitations list distribution, name badges, seating plans etc.
• Coordinates with the Operations Unit (Procurement) to ensure venues are secured for events.
• Provides logistical support for various international/local meetings, workshops, etc.
• Provides backstopping assistance to organizing seminars/workshops for UNFPA office/Projects.
• Participate in the Quarterly meetings organized for the UNFPA-Funded projects and office retreat.
• Liaise closely with and support the Resident Coordinator’s Office on special events, meetings, missions and update UNFPA Representative on a daily basis.

General Administrative Work:

• Maintains confidential work and files for UNFPA Representative and Deputy Representative.
• Maintains important contact details (SMT/UNCT/Donors/Partners/Key Stakeholders) for easy access and use by the Representative and Deputy Representative.
• Prepares briefing materials for Representative/Deputy Representative for use on their official trips or special meetings.
• Ensure that relevant factual information, briefs and supporting documentation is provided for meetings and events.
• Coordinates transport requirements for the Office of the Representative and Deputy Representative.
• Liaises with the operations unit as necessary with regards to office requirements.
• Performs liaison duties with other units. Assists other Administrative/Programme Assistants in the logistics for preparations/arrangements for incoming/outgoing mission and staff from Headquarters, Africa Regional Office and Sub-Regional Office.
• Provides backstopping assistance in organization of meetings, workshops and seminars.
• Participates in the quarterly meetings organized for the UNFPA-Funded projects and office retreats and follows up on actions from decisions reached.
• Manages filing and records.

Required Competencies

• The necessary business acumen
• Integrity and commitment to mandate
• Takes responsibility for personal learning and career development
• Values diversity
• Works collaboratively with colleagues
• Remains calm, composed and patient and avoids unproductive conflict.
• Empowerment/Developing people/Performance management
• Result Oriented/committed to excellence.

Qualifications

• Bachelors Degree in Business Administration, Arts (Communication), Public Relations
• Minimum 5 years of professional experience as a Personal Assistant/Executive Assistant to the Representative/Director General/Managing Director/Chief Executive Director of a busy Corporate firm/UN Agency/International Organization.
• Additional qualifications such as diploma/certificate in communications, public relations are desirable.
• Strong writing and oral communication skills.
• Proficiency in word processing and other computerized applications.
• A good command of the English language, both written and spoken, good drafting skills and preferably a working knowledge of a second UN language; knowledge of Kiswahili.

Applications with a current CV and a copy of the P-11 should be addressed to:

The UNFPA Representative
UN Complex Gigiri, Block N, Room 207
P.O. Box 30218, 00100
Nairobi

Or Email address: recruit.unfpa@gmail.com

Envelopes should be referenced VA/FPA/KEN/06/2010 - PERSONAL ASSISTANT POST.

‘UNFPA provides a work environment that reflects the values of gender equality, teamwork, respect for diversity, integrity and a healthy balance of work and life.

We are committed to maintaining our balanced gender distribution and therefore encourage women to apply.’
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Media Officer - International Committee of the Red Cross (ICRC) Job vacancy inKenya

The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organisation with the exclusively humanitarian mission to protect the lives and dignity of victims of war and internal violence and to provide them with assistance.

It also endeavours to prevent suffering by promoting and strengthening International Humanitarian Law and universal humanitarian principles.

The ICRC’s Regional Delegation in Nairobi co-ordinates the institution’s humanitarian activities in Kenya, Tanzania and Djibouti.

It also runs regional specialist units that provide support and expertise to the ICRC’s delegations in East Africa, the Great Lakes region and the Horn of Africa.

Media Officer

The ICRC Regional Delegation in Nairobi is seeking an experienced and highly motivated person to fill the above-mentioned position:

The Responsibilities:

• Focal point for ICRC media relations in Kenya, Tanzania and Djibouti;
• Monitoring public opinion, press and providing the delegation with updates;
• Organising seminars and workshops for the media/press officers;
• Writing articles for the ICRC news/press releases and website on various ICRC activities in the region;
• Distribution of ICRC public information releases to a regularly updated list of local and foreign media contacts;
• Responsible for production of the Regional bulletin;
• Responsible for Audio Visual production within the delegation;
• Contribute articles to ICRC publications
• Maintaining list of media contacts for the department;
• Responsible for organising press visits to the field;
• Provide technical support to the National Societies public relations and Communication departments on media related issues and activities;
• Assist in organising and coordinating campaigns;
• Assist in the preparation of plans and budgets for public relations issues.

The Requirements:

• University degree in Journalism or Communications;
• 3 years experience in similar function or media environment;
• Computer literate (Word, Excel);
• Excellent writing and good presentation skills;
• Qualified in journalism or communication;
• Knowledge of French an added advantage.

The Profile:

• Must be a Kenyan citizen (Male or Female);
• Excellent presentation and media skills with good organisational and analytical skills;
• Ability to work independently, in a team and network widely;
• Good interpersonal, reporting and writing skills;
• Flexibility and willingness to travel in the countries covered by the Regional Delegation.

Interested persons with the required background and experience are invited to submit their application to the Head of Human Resources on the below address or e-mail, on or before 21 December, 2011.

Please include detailed curriculum vitae, current remuneration and contact details of three referees.

Please note that only short-listed candidates will be contacted.

Canvassing will lead to automatic disqualification.

International Committee of the Red Cross,
Nairobi Regional Delegation,
Denis Pritt Road,
P.O.Box 73226, Nairobi,
00200, Kenya

E-mail: nai_hr@icrc.org
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Marketing Coordinator - Nature Kenya Job Opportunity

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The Marketing Coordinator will develop and implement strategies to elevate Nature Kenya’s public image and increase support and resources from the private sector and individuals.

Key qualifications include:

• Formal qualification in a marketing, communications or public relations field;
• ability to work strategically and co-ordinate a wide range of marketing activities and stakeholders;
• proven experience in marketing partnerships and sponsorships to private sector;
• proven technical report writing and communication skills;
• computer literacy; and a minimum 2 years experience in a relevant marketing field.
• Understanding of finance and ability to assess markets and trends and to determine opportunities for fundraising, as well as a demonstration of commercial sense in interacting within a business environment, is required.
• University degree holders in Marketing and those with a demonstrable commitment to the environment have an added advantage.
• Understanding of finance and ability to assess markets and trends and to determine opportunities for fundraising as well as a demonstration of commercial sense in interacting within a business environment is required.

Please mail your application and curriculum vitae to:

Executive Director, Nature Kenya,
e-mail: office@naturekenya.org

with the subject line Marketing Coordinator before December 19, 2011
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Job Description

Duties will be included the following but not limited to:

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• Dissects RFP and builds compliance matrix
• Works with proposal development team to articulate win strategy.
• Collects technical data and pricing information from SMEs.
• Creates storyboards and sectional outlines.
• Develops proposal templates and models.
• Composes all bid content (either alone or in conjunction with team), including executive summaries, organization credentials, cost narratives, technical sections, conclusions, etc.
• Interfaces with internal and external partners to implement proposal strategy and meet proposal deadlines.
• Ensures document compliance with RFP criteria, including requirements related to content, formatting, length, layout, etc.
• Monitors changes to solicitation and adjusts work accordingly.
• Assists in facilitating team reviews of work and revises product as required.
• Edits text to ensure that bid is error-free, uniform in tone and style, and adheres to company and client stipulations.
• Works with graphics specialist to create document visuals.
• Pulls proposal together, integrating disparate components into a unified, coherent whole.
• Compiles and ships proposal in timely manner.
• Write clear, persuasive and articulate proposal sections to provide clients with information regarding managerial and technical capabilities.
• Translate technical and corporate solutions into easily understandable text.
• Plan/participate in proposal kickoff and color review meetings.
• Maintain strong working relationships with staff to ensure proposal input is accurate, compelling, and timely.
• This position requires a proactive ability to grasp complex concepts, collaborate with subject matter experts, and present solutions effectively in written and visual format.

Qualifications:

• Master’s degree required, with a major in English/Communications/Journalism/Marketing preferred.
• Three to five years of relevant experience writing proposals in response to federal government RFPs.
• Effective interviewing and research abilities.
• Must be able to work and communicate effectively with diverse technical staff, subcontractors, and teaming partners and be able to give clear, concise directions and organize large volumes of information.
• Ability to work independently, including prioritizing within demanding time frames.
• Commitment to quality and support of process improvement and implementation.
• Proficiency with Microsoft Office (Microsoft Word, Excel, Outlook, and PowerPoint).
• In-depth understanding of the procurement process.
• Strong written and oral communication skills. Ability to compose text that is clear, concise, error-free, and on-message.
• Ability to coordinate multiple projects and initiatives at one time.
• Ability to prioritize tasks appropriately.
• Ability to work under tight deadlines.
• Ability to read and interpret federal RFPs.
• Familiarity with RFP compliance regulations and ethics, including recent knowledge of Federal Acquisition Regulation (FAR).

Applications should be sent to info.orcabay@gmail.com by 16th December 2011.

NB: Those who do not meet the above qualifications need not apply.
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BBC Job in Kenya World Service Trust Programme Manager

 Programme Manager, based in Nairobi, Kenya

(with regular and frequent travel to Hargeisa, Somaliland)

Fixed-term contract

Closing date: 4th November 2011

The BBC World Service Trust (BBC WST) is the international development agency of the BBC, using media and communications to improve people’s lives.

The BBC WST is currently seeking an experienced Programme Manager to take responsibility for the delivery of a new health media project, which will encompass a weekly radio drama and interactive discussion programme; a community outreach component; and comprehensive research activities.

S/he will also supervise the delivery of additional smaller projects from time to time.

The successful candidate will have demonstrable experience of complex NGO project management, preferably in Somalia and ideally in the health sector; including responsibility for financial management, report writing and donor/partner relationships; relevant tertiary qualifications; strong communication skills; and an understanding of the role of media in development.

Experience of radio drama and programme-making would be an advantage; Somali fluency also an advantage.

This position comes with excellent terms and conditions on a local BBC WST contract.

Interested candidates who fulfill the criteria above should apply with a CV plus covering letter which outlines why s/he is best suited to this role, to: applicantsbbcwst@gmail.com.

A copy of the full job description is also available upon application to this email address.

Please note that this is a re-advertisement.

Previous applicants need not re-apply.

Only short-listed candidates will be contacted.
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Job vacancy Kenya - Equity Bank Assistant Mnager

Equity Bank is one of the region’s leading Banks whose purpose is to transform the lives and livelihoods of the people of Africa socially and economically by availing them modern, inclusive financial services that maximize their opportunities. With a strong footprint in Kenya, Uganda and South Sudan, Equity Bank is now home to approximately 6 million customers, the largest customer base in the Eastern African Region. Currently the Bank is seeking additional talent to serve in the role outlined below:-
Assistant Manager, Communications
The Position
The role holder will be responsible for supporting the Bank Communication department in the area of documentary content production, video shooting, editing, scripting and other related roles as shall be assigned.
Candidate’s Qualifications, Knowledge and Experience
 A degree or Higher diploma in mass communication with emphasis on videography and production
 Professional training in communication, public relations and video production
 Over 3 year experience relevant experience in the production of documentaries, photography in a media organization or in a communication function in an established organization
 Thorough knowledge in scripting for audio and visual production, communication, and public relations
 Knowledge and experience in content production for online digital broadcasting will be an added advantage
Key Responsibilities
 Video shooting and editing
 Scripting for documentaries
 Photography and maintaining a photo library
 Event management, e.g. media related road-shows
 Web based digital content development
Desired Skills and Ability
 Skills in video recording and production
 Ability to script stories for video and print production
 Web content development skills
 Ability to record, edit and produce audio visual content using advanced editing softwares
 Excellent communication skills – both verbal and written
 Positive attitude, humble and flexible
 Ability to work under pressure, including frequent field travels across the country within tight deadlines and with minimal supervision
 Excellent organization & planning skills
 Team player
 Working knowledge of computers
If you meet the above requirements, submit your application quoting the job you are applying for to the email address below by 26th September 2011. Please include detailed Curriculum Vitae, copies of the relevant certificates, testimonials and daytime telephone contact and email address. All applications should be in soft and through the email indicated below.
Only short listed candidates will be contacted.
Email to: InternalJobApplications@equitybank.co.ke
Equity Bank is an equal opportunity employer. We value the diversity of individuals, ideas, perspectives, insights and values, and what they bring to the workplace.
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