Un job Travel Assistant

Travel Assistant , GL-6

DEADLINE FOR APPLICATIONS:	10/28/2011
DATE OF ISSUACE:	10/18/2011
ORGANIZATIONAL UNIT:	UNSOA
DUTY STATION:	NAIROBI
VACANCY ANNOUNCEMENT NUMBER:	UNSOA/HR/009/2011

Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred and visa or work permit issues in order to take-up the appointment. Staff members are subject to the authority of and assignment by the Secretary-General. All staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Remuneration:

Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered. More Info...

United Nations Core Values : Integrity, Professionalism, Respect for Diversity

Responsibilities:

This post is located in the Travel Unit in Human Resources Section. The incumbent reports to the Chief, Civilian Personnel Officer. The incumbent performs the following duties: 1. Travel authorizations: a) Review and verify to ensure conformity with applicable rules; b) Work out advances/subsistence for staff members; c) Complete quotation forms and forward to Travel Agents; d) Check fare constructions on all tickets issued by the Travel Agents; e) Ascertain that fare quotations given by the Travel Agents are for the most direct and economical routes; f) Draft faxes, Memos or e-mails to travel agencies and other UN offices for issuance of tickets and Daily Subsistence Allowance (DSA) to travelers. 2. Travel Agents Invoices and tickets: a) Checking on irregularities on invoices, tickets e.g. working out cost-saving itineraries and flight connections; b) Drafting notes on queries on invoices, tickets. 3. Travel Queries: a) Answering queries from staff members regarding their travel eg MoPs; 4. Handling Hotel booking and keeping records of tickets MoPs issued. 5. Carry out other duties as assigned.

Core Competencies:

Professionalism: Ability to perform a broad range of travel and administrative functions, e.g., work programme, human resources, database management, ticketing etc. Ability to apply knowledge of various United Nations travel, human resources rules and regulations in work situations. Shows pride in work and in achievements, demonstrates professional competence and mastery of subject matter. Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Builds consensus for task purpose and direction with team members. Supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps a client informed of progress or setbacks in projects. Meets timeline for delivery of product or services to client. Communication – Good communications (spoken and written) skills, including ability to draft routine deadlines.

QUALIFICATIONS

Education:

Minimum of secondary education certificate. Secretarial certificates desired.

Work Experience:

A minimum of six years of progressively responsible experience in administrative services or related area.

Languages:

Fluency in English, (both oral and written) is required; Knowledge of another UN official language is an advantage.

Other Desirable Skills:

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a Non-Smoking Environment. English and French are the two official working languages of the United Nations. ONLY applications to specific VAs will be considered, general applications should not be sent.

How to apply: Qualified candidates may submit their applications including their curriculum vitae or United Nations Personal History form (P.11) to the address mentioned below on or before the deadline. Email: recruitment-UNSOA@un.org Please quote; v Vacancy Notice Number and Functional Title in the Subject of the e-mail. v Index Number (for UN staff member) and attach an updated fact-sheet, and a copy of the last two performance appraisals. Applications received after the deadline (28/10/2011) will not be considered. “FEMALE CANDIDATES ARE PARTICULARLY ENCOURAGED TO APPLY”

PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED

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